Chancellor's Awards Nominee Information

Nominees: Required Materials

Below is the matrix of required materials (by award) that nominees for Chancellor's Awards will need to refer to in order to complete the nomination process. If you have any questions about the required materials, please contact the award committee.

Excellence in Classified Service
Excellence in Faculty Service
Excellence in Professional Service
Excellence in Librarianship
Excellence in Scholarship and Creative Activities
  • Resume or CV
  • Maximum 1-2 page letter OR personal statement to the committee highlighting selection criteria
  • At least three letters of recommendation addressing selection criteria
  • Maximum of 1-3 pages of examples of scholarship or creative activities (pictures, scientific journal highlights, newspaper articles, press releases, etc.)
  • Additional Scholarship and Creative Activities information (pdf)
Excellence in Adjunct Teaching
  • Resume or CV
  • Maximum 1-2 page letter OR personal statement to the committee highlighting selection criteria
  • At least three letters of recommendation addressing selection criteria
  • Number of students per course, and different teaching techniques employed in the course(s)
  • Demonstrated use of relative contemporary data from nominees’ disciplines in their teaching (may be scholarly or widely recognized experience in field)
  • Student evaluations for course(s) taught to support effectiveness of teaching
  • Additional Adjunct Teaching information (pdf)
Excellence in Teaching
  • Resume or CV
  • Maximum 1-2 page letter OR personal statement to the committee highlighting selection criteria
  • At least three letters of recommendation addressing selection criteria
  • Information about different courses taught, number of students per course and different teaching techniques employed in the various courses
  • Student evaluations for several different courses over a period of several different years
  • Grading distributions for all courses in at least two recent years
  • Information about accomplishments of students, including placement and achievement levels
  • Review additional Teaching information (pdf).
Distinguished Service Professorship
  • CV: An up-to-date and moderately comprehensive vita that should have separate sections for educational background, academic/visiting appointments, honors and awards received, national academy memberships, publications, external funding, invited/keynote presentations, other presentations, teaching accomplishments (including lists of graduate dissertations, theses and research directed and other mentoring), and service contributions to the University, the community, and the profession (work with learned societies, editorial boards, conferences organized, and other relevant activities). Entries for awards should indicate significance of each item. Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system, highest rank attained and date of appointment to that rank.
  • Relevant professional and community service should be detailed.
  • Internal Letters of Recommendation: At least five, but no more than eight, letters are needed, including one from the Provost (Chief Academic Officer) and one from the candidate’s Dean/Division Head that provide detailed information and the specific rationale - preferably in layman’s terms - for the candidate’s nomination. Letters from those holding Distinguished rank are encouraged.
  • External Letters of Recommendation: At least five but no more than eight, are needed to validate the stature of the candidate proposed for appointment. Each external letter should be accompanied by a one-to-five page detailed description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted. In these letters, the recommenders should: comment briefly about their relationship to the candidate, corroborate the candidate’s merit for appointment, describe the candidate’s stature in the profession and/or community, catalog the candidate’s most important professional achievements, speak to the influence and impact of the candidate’s contribution on the profession and/or community, and explain the significance of the candidate’s service awards and honors.
  • Additional Distinguished Service Professorship information (pdf)
Distinguished Teaching Professorship
  • CV: An up-to-date and moderately comprehensive vita that should have separate sections for educational background, academic/visiting appointments, honors and awards received, national academy memberships, publications, external funding, invited/keynote presentations, other presentations, teaching accomplishments (including lists of graduate dissertations, theses and research directed and other mentoring), and service contributions to the University, the community, and the profession (work with learned societies, editorial boards, conferences organized, and other relevant activities). Entries for awards should indicate significance of each item. Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system, highest rank attained and date of appointment to that rank.
  • Course Evaluations and Grade Distributions: Numerical summaries of selected student course evaluations and grade distributions should be included. Consideration will be given to grading patterns for all courses in at least two recent years. An explanation must be added if this information is not included.
  • Internal Letters of Recommendation: At least five, but no more than eight, letters are needed, including one from the Provost (Chief Academic Officer) and one from the candidate’s Dean/Division Head that provide detailed information and the specific rationale – preferably in layman’s terms – for the candidate’s nomination. Letters from those holding Distinguished rank are encouraged. At least two of these letters should be from current students attesting to the candidate’s teaching ability, dedication and service to students.
  • External Letters of Recommendation: At least five but no more than eight, are needed to validate the stature of the candidate proposed for appointment. Each external letter should be accompanied by a one-to-five page detailed description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted. In these letters, the recommenders should: comment briefly about their relationship to the candidate, corroborate the candidate’s merit for appointment, describe the candidate’s teaching techniques, catalog the candidate’s most important achievements, speak to the influence and impact of the candidate’s contribution to teaching in general or in the discipline, and explain the significance of the candidate’s awards and honors. At least two of these letters should be from former students of the candidate attesting to the candidate’s teaching ability, dedication and service to students.
  • Additional Distinguished Teaching Professorship information (pdf)
Distinguished Professorship
  • CV: An up-to-date and moderately comprehensive vita that should have separate sections for educational background, academic/visiting appointments, honors and awards received, national academy memberships, publications, external funding, invited/keynote presentations, other presentations, teaching accomplishments (including lists of graduate dissertations, theses and research directed and other mentoring), and service contributions to the University, the community, and the profession (work with learned societies, editorial boards, conferences organized, and other relevant activities). Entries for awards should indicate significance of each item. Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system, highest rank attained and date of appointment to that rank.
  • Articles in refereed and non-refereed journals should be clearly distinguished from one another and, preferably, listed separately with full pagination and ordered by date of publication. Books should be listed separately from articles. Publications with multiple authors should indicate the senior author, if there is one, either by a note at the beginning of the publications' list (if senior author position is consistent throughout) or by an asterisk indicating the senior author in each entry. External funding entries should indicate agency, amount, dates, and, if there are multiple named researchers, who is the principal investigator (PI). If available, citation information from Google Scholar or other sources should be provided.
  • Internal Letters of Recommendation: At least five, but no more than eight, letters are needed, including one from the Provost (Chief Academic Officer) and one from the candidate’s Dean/Division Head that provide detailed information and the specific rationale – preferably in layman’s terms – for the candidate’s nomination. Letters from those holding Distinguished rank are encouraged.
  • External Letters of Recommendation: At least five but no more than eight, are needed to validate the stature of the candidate proposed for appointment. For DP, each external letter of recommendation should be accompanied either by the author’s full and current curriculum vita or a very detailed description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted. These letters should be from individuals whose own status or accomplishment is appropriate to a promotion at this level. They should be persons sufficiently acquainted with both the candidate’s work and the profession to be able to write an informed letter specifically locating the candidate’s standing in and contribution to the discipline, and explaining the significance of the candidate’s awards and honors. Letter writers should be disinterested, that is, generally individuals who have not collaborated, co-authored, co-taught, or been in a student-teacher relationship with the candidate. If the letter writers have collaborated with the candidate in the past, they should pass the same distance test used by the major funding agencies in the candidate’s field: if the relationship is recent or close enough that the proposed letter writer would have to recuse himself/herself from a funding panel considering an application for that candidate, then the proposed letter writer is too recent or close for this promotion dossier.
  • Additional Distinguished Professorship information (pdf)
Questions?
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