2020 College Leadership Team Notes

The Bubble (located by the Clark Field House) was purposely deflated due to the snowstorm. Once the snow is removed, it will be re-inflated.

Permission was given for O’Connor to temporarily use 4 of the School of Nursing hospital beds until mid-February for precautionary purposes.

The State has released fall TAP funds to the college and fall student accounts are being finalized.

The Assistant Manager position for the Outreach & Workforce Development Office has been announced.

Leadership will meet again in January.

There have been some data breaches in the news, including Solar Winds, a system we use. CIS has reviewed the situation and there does not appear to be any concern at this time for SUNY Delhi.

Permission will be granted to Adirondack Trailways buses to drop students off on campus during the spring move-in weekend, February 5-7.

South Hall and Thurston buildings have been cleared to allow faculty to move in next week.

There is a small steam heat leak outside of the heating plant that has been patched and will be fully fixed this summer.

Health Services analyzed the COVID-19 cases on campus this fall semester and there appears to be no discernible patterns. Health Services completed over 5000 pool surveillance tests plus other PCR tests this past semester.

Reminder that we all must continue to practice health protocols and behaviors throughout the spring semester. Vaccines will not be available to our area until late spring, summer, or early fall, based on current information.

Meetings regarding promotion and eligibility requirements are occurring with the provost, academic deans, and Human Resources.

The Delhi Advantage program is being re-evaluated and challenges addressed.

Reminder that no one can close the college unless the Governor declares a State of Emergency. Since all classes are being delivered remotely/online at this time, classes will not be canceled. With the pending storm, it is important that employees work closely with their direct supervisor to make informed decisions regarding reporting to work and remaining safe. All supervisors are asked to communicate to their staff today about their expectations for tomorrow.

Save the Date:

January 6: Campus-wide Assessment Day

February 25: Our Middle States representative will be with us via Zoom

We received initial feedback from SUNY on the spring reopening plan and the additional information will be sent to SUNY today.

CIS assisted and resolved a few computer issues students had last week while studying remotely.

The employee surveillance pool testing has been canceled this and next week, and will resume after the holidays.

Budget Update:

Stephen Cembrinski will be sending out information regarding budget items for the Spring 2021 semester. The budget requests will need to be submitted by January 11, 2021. The budget will be for critical needs only.

Registrations for the spring semester have increased although overall they are lower than last year by about 150.

Reminder for leadership to review the Executive Summary Report and Student Perspective and Satisfaction Survey Regarding COVID-19.

Although there were new campus health protocols and expectations for Fall 2020, there were only a total of 127 reported COVID-19 student violations, each followed up on through the Office of Student Rights and Responsibilities.

The Spring 2021 Student Fee plan was submitted to SUNY and we are awaiting approval.

The cost for the surveillance pool testing through SUNY Upstate Medical was about $100,000 for the fall semester.

University Police is conducting firearms training down at lower campus today and into the evening.

Modifications were made to the employee daily health screening tool, including two additional questions per SUNY guidelines, and the decision options were changed to “reporting to the workplace” or “not reporting to the workplace.”  Similar modifications will be made to the student daily health screening tool soon.

The SUNY Delhi Spring 2021 Reopening Plan was emailed to Valerie Dent at SUNY last night. Once approval for the plan is received, the plan will be disseminated to the entire campus community as quickly as possible.

The Office of Marketing and Communications requests that messages going to all students or large subsets of the student population (such as all residential students or all athletes or all students within an academic school) be sent to the Office of Marketing and Communications for review prior to dissemination. This will assist with consistent messaging and allow the Communications Task Force Reopening Subcommittee to keep track of what messages are being sent to whom on what date.

The Office of Marketing and Communications will assist with video production of videos that are intended to be used for admissions or marketing purposes. Please submit a Marketing Request in the beginning of the planning process to assure that the videos can be used on our official SUNY Delhi platforms post-production.

The Academic Webpage Redesign project is in full swing with an anticipated publish date of early 2021.

Reminders:

Submit the College Council Reports to George today if you have not already done so.

Senate Meeting this week will discuss several things including: the Callas Center faculty training document, ILO proposal, and the Moodle Upgrade date change.

Open Forums for Dean of Applied Technologies are this week. Details are in the Delhi Today.

Offices or departments that will be closed during the holidays need to update voicemails and emails to reflect this.

The Spring 2021 Reopening Plan has been written but some information is still being finalized. As soon as that information is received by Dawn, the plan will be proofed and sent to SUNY for approval.

The leadership team meetings will be adjusted for the holidays. There will be no scheduled meetings the weeks of December 20 and December 27. Starting the week of January 4 through January 11, leadership will meet twice a week. Calendars will be adjusted to reflect this change.

Open Forums for the Dean of Applied Technologies position will occur next week. Details will be in the Delhi Today.

The Spring 2021 Reopening Plan is almost complete lacking some information.

Health Services is completing the application for requesting vaccines if/when they become available. The college will need a sub-zero freezer that is designated for this purpose only to store the vaccines.

There is a proposal for a new mentorship engagement program that is being worked on in collaboration with the Center for Faculty Excellence and Innovation. Katie is gathering all required trainings for new employees from the different areas to create a master list of trainings and professional development for new employees.

Surveillance tests completed this week: 59 employees and 1 student.

The Spring 2021 reopening plan is currently being written and should be submitted to SUNY by the end of this week.

Spring returning enrollment is down compared to last year, about 11% at this time.

The Office of Student Rights and Responsibilities is following conduct procedures for any student who did not comply with the departure testing this fall.

With the transition to remote learning, the Help Desk is experiencing higher high call volume, mainly due to connection issues, that are quickly being remedied.

Currently, we have about six students in residence on campus and estimate that we will have two students who will remain after the semester ends.

An in-house assessment software has been designed by Monica Liddle, with assistance from Joshua Fitch, and is ready to be used. An email requesting units to populate fall assessment information in the new software will be sent out this week and assistance will be available for anyone who needs it.

The Middle States Steering Committees have been established; a few spots for volunteers are still available.

A new process of creating and maintaining accurate lists of students who need to be tested for COVID-19 this spring is being developed and will be ready by the start of the spring semester.

A message from the president will be sent out this afternoon to the campus community thanking everyone for everything they have done to make this semester a success. A video our Provost made for the students will also be shared this afternoon.

Reminder to all faculty, staff, and departments to use an “out-of-office” message for their office phones and emails next week if they are not working or available.

The UUP MOU for employee pool testing has been extended until June 2021.

There was an Internet outage last night on campus from midnight until about 1:15 a.m. No related issues were reported.

Employee testing will be begin on Monday, November 30. Tests will be mailed to SUNY Upstate on Monday afternoons and should be received by Tuesday mornings.

The media have picked up on our story about Officer Czaplicki and K-9 Officer Redd, with stories being published locally and in Albany this weekend.

Reminder for the leadership team to attend the Middle States Steering Committee meeting this week from 12-1 p.m. on Wednesday.

Discussed students who are unable to register for the spring semester due to having holds on their accounts due to an outstanding balance for fall. More information will be brought to Wednesday’s meeting to discuss how we can assist these students and help them register for spring classes.

The date of the annual Moodle upgrade is being discussed. More information will be forthcoming.

A special thank you from University Police for the hero story on our website about Redd, our new K-9 search and rescue officer.

The spring reopening plan is being updated as information is submitted. Some details are still being ironed out and as soon as the information can be sent to Dawn, she will prepare the draft for review.

The SUNY student satisfaction survey is in the process of receiving IRB approval and will be resent to students.

Don Farley, the College Foundation Board President, will be stepping down from his position. Nominations are being sought for both the president and vice president positions.

Discussions and planning for the spring reopening plan continue and details will be shared once final decisions have been made.

The School of Nursing was just named in the Top 25 Online Nursing Educator MSN Programs for 2021.

1,203 surveillance pool tests were delivered to SUNY Upstate yesterday late afternoon.

Strategies to continue to improve communication within the leadership team were discussed.

 

SUNY has asked campuses to spend any remaining CARES Act Funds by the end of the year. Funds are also still available in the Student Emergency Fund. If anyone is aware of students in need, please contact Michael Sullivan.

 

The SUNY-wide budget process for the next fiscal year has begun.

Health Services, Karen Gabriel, and several offices are working on updating the commuter student list for Spring 2021.
The search committee for the new Dean of Applied Technologies is underway and Dr. Susan Deane will be chairing the committee.

 

Respite days for Spring 2021 are being discussed to help avoid fatigue and offer rejuvenation for students, faculty, and staff.
Spring 2021 admissions numbers remain steady. A recent report indicates that close to ½ of all graduating seniors have yet to apply to college for the fall.

 

CIS is working to help make a smooth transition to 100% remote learning after Thanksgiving.

Tomorrow, Tuesday, November 10, we will be conducting about 1,200 student surveillance pool tests in Farrell Center.

Please remind students of the importance of being tested prior to departing Delhi. The Fall 2020 Departure Plan was approved by SUNY with a modification that included the statement: Any student who does not comply with the mandatory testing prior to departure from Delhi will be referred to the Office of Student Rights and Responsibilities for review. The plan was updated on the SUNY Delhi website to reflect this addition.

The final SUNY Spring 2021 Reopening Guidelines were received this weekend. The guidelines have been disseminated to the leadership team members who will provide responses by this Friday to Dawn, who will draft the final report.

The Office of Student Rights and Responsibilities continues to enforce the Student Code of Conduct rules, and take appropriate action when violations occur.

Michael and Susan have been working with SUNY legal regarding a grant due to the dissolution of a nursing home. More details will follow.

The Spring 2021 Reopening Plan Final Guidelines were sent to the campus presidents last night. Dawn will be working with the areas that need to prepare a response to develop a comprehensive plan to send to SUNY for review and approval. Once approved, the plan will be shared campus-wide.

The team discussed ways to improve our internal communication, and next week we will define the scope of information to be shared at our meetings.

Due to our involvement with the Perkins grants, we have been selected to participate in a civil rights compliance review. Ellen Liberatori will work with Carol Bishop on forming a committee for this review.

The decision was made to suspend the RATS camp in December and alternative plans are being developed to help the students earn the credit they need to graduate.

The SUNY Spring 2021 Reopening Plan Guidelines for Campuses were modified and have been sent to the Board of Trustees for approval.

There was a data error on the SUNY Dashboard yesterday that has been corrected. An announcement was put in the Delhi Today this morning to notify campus.

Currently, overall admissions applications for the spring and fall semester are down.

RATS camp was discussed and the Provost will work with Ulster County Community College and the Office of Workforce Development to see how we can work together to assist the students.

The State Department of Education approved the changes to the MSN in Nursing Education and Nursing Administration which should have a positive impact on enrollment.

The Spring 2021 Reopening Guidelines have yet to be completely finalized by SUNY. Once the final guidelines are received, the plan will be prepared and submitted to SUNY for approval and shared with the campus community.

Discussed the importance of training for all faculty who are teaching their classes remotely this academic year. Continuing to provide high quality instruction to our students, regardless of the mode of delivery, is critical to the success of our students and our enrollment. Katie, in coordination with the academic deans, the Callas Center, and the Center for Excellence & Innovation in Teaching & Learning, will work on promoting the training available to faculty to help with this effort.

Data continues to show the effectiveness of wearing face masks in reducing the spread of the virus. Continuing to engage in the campus health protocols will assist in keeping everyone healthy.

Octobeerfest was a great success and a special thanks goes to all who participated in that event. This event provides a great template for other virtual events such as this.

Residence life has emailed all residential students regarding departing from campus. Approval was given for the Trailways bus to come on campus for pick-ups on Thursday-Saturday, November 19-21.

Discussed surveillance testing results and departure plan for the students.

We sent in our first batch of wastewater samples this week to give us a baseline from which to compare future tests.

The SUNY Delhi Strategic Plan Report Card is available on the website.

Surveillance testing process is streamlined and running well. The schedule for testing for the remainder of the semester was discussed. All students will be tested prior to them leaving on or before November 20. There will be no testing done the week of Thanksgiving. Testing will resume after Thanksgiving for staff working on campus and any students who will remain on campus for extenuating circumstances.

Discussed the surveillance test process, results, and follow up. We are working with SUNY Upstate regarding the email notification process.

Restriction notices for any student who has not shown up for surveillance testing were sent out.

The current COVID-19 campus dashboard will be replaced with the SUNY COVID-19 Dashboard this afternoon to make it easier for people to find information and streamline the process and information.

Continued conversation regarding the details of exiting our students in November. We are waiting for final guidelines from SUNY regarding this process, and on approval from Upstate Medical regarding increased capacity for additional testing the week of November 20.

The BI reporting tool has been updated and Stephen will be posting a message in the Delhi Today regarding Fall 2020 allocations.

Katie would like final comments by this Friday on the Strategic Plan Report Card she shared with leadership this morning. Once finalized, she will be sharing the report with the campus community.

Reminder to register and attend Alumni Reunion and Homecoming is this weekend (Friday evening and Saturday events).

Reminder that Octobeerfest is next weekend and registration for the event and auction is still open.

Red, our new K-9 puppy, was delivered to University Police on Friday. Our welding students are working on the K-9 containment unit for the UP vehicle and our Veterinary Science students will also be working with Red as well.

As a reminder, employee surveillance testing begins today.

Discussed the number of degrees conferred in 2019-20 from the Strategic Plan Report Card. Clarification of the data is needed. This section of the report card will be revisited.

As a reminder, anyone who is deemed to be at risk of being exposed to someone who has a confirmed case of COVID-19 will be contacted by the Department of Health.

The surveillance test chart on the web page will be a cumulative aggregate of tests and results completed for both the students and staff as of Monday.

The notice regarding the Spring 2021 calendar was in the Delhi Today this morning and the web pages associated with the spring calendar were also updated.

The flow chart for cancellation or delay of classes due to inclement weather was updated.  A finalized version of the chart will be kept in both the President's office and the Office of Marketing and Communications.

Updated enrollment figures were shared and discussed. Rob will be presenting this information at College Senate on October 26.

Reviewed the Strategic Plan Report Card and Monica Liddle was present for the discussion. We need to develop at least 3 institutional priorities to address in the self-study for Middle States based on this information. Discussion ensued regarding the need to create action items and be accountable for moving forward with the plan. A revised version of the plan will be distributed for final review next week.

The notice regarding employee testing went out in the Delhi Today and the web page has been updated with the information.

We completed 485 pool tests on Tuesday.  The process was efficient, especially with CIS support.  A special thank you to the Barnes and Noble Café and Christina Wildenstein for the special goodies for the volunteers. After next week, all students will have been tested at least once this semester.

The Flow Chart for the process for canceling or delaying classes is being updated, and a second flow chart will be developed for when classes are not in session to reflect the changes in that process.

The Dean of Applied Technologies position has been posted.

Reviewed and discussed the Campus Report Card for Strategic Theme VI: Storytelling.  Suggestions were given for additional reports and data to add to this section, including information from Marketing and Communications, Admissions, and Athletics.  Continued work is needed on a process through which the campus community can share stories and we can systematically track our graduates.

We received notification that the pilot telecommuting policy has been extended until January 1, 2021. A Delhi Today Extra message will be sent out shortly to notify the campus community.

The Preferred and Chosen Name policy and process was shared with leadership.  Communication regarding the policy and process will be forthcoming to the campus community.

Approval was given to maintain the Office Assistant I position in Health and Counseling Services at 37.5 hours per week until November 20 to assist with the surveillance testing.

The revised Visit Delhi web page is live for prospective students and families to use. 

SUNY Delhi Report Card on Strategic Theme V: Student Potential was reviewed and discussed. 

The CCIO group met and is working on contacting vendors to see if they will split annual invoices and bill us twice a year to help with budgeting. 

CIS will be sending out a notice regarding a new app for the daily health screening tool.

The current telecommuting agreement expires at the end of this week and once notice is received if it is extended, the campus community will be notified. 

Surveillance testing yesterday went really well. Over 525 students were selected and 381 tests were completed. More students will be selected next Tuesday to help reach the 500 target number of tests. The overall process is quick and easy if the student registers prior to coming to the test site.  The key is to get the students to register and input their insurance information prior to coming to the test site. A couple of CIS issues were identified (primarily that students had not registered their devices or that they could not access Wi-Fi) and CIS will provide support for at the site starting next Tuesday. 

The Spring 2021 academic schedule is being worked on with the Provost and the academic deans and should be finalized soon.  Once it is finalized, that information will be shared with the campus community.

There is a labor management meeting today to discuss employee testing.

The academic deans met to discuss the spring calendar. Details will be communicated to the campus as decisions are made.

A notice will be put in the Delhi Today and sent directly to students and families regarding the emergency SUNY-wide policy on COVID-19 related student violations.  This information will also be posted on the SUNY Delhi COVID-19 web page.

The SUNY Delhi detailed reopening plan with updates to the surveillance testing procedure will uploaded to the web page today.

Surveillance testing is continuing, and the number of students being tested will increase to over 200 this week. Approval from leadership was given to move forward with having follow-up individual testing completed for individuals in positive pool(s), utilizing SUNY Upstate to conduct this second test when necessary. They have just been approved to do so, and it saves time and simplifies follow-up testing of potential positives. With this change, students will be required to enter their insurance information during the registration process. Today, calls will be made to the students to assist them with the registration process.

 

Due to not being able to have a quorum, the College Council meeting scheduled for this month has been canceled. The president’s office has contacted SUNY and the governor’s office to notify them of the need for approval for additional council members.

Hank Adams has resigned from the College Council to focus on his professional activities.  We are waiting on approval from the Governor's office to appoint new members.

Discussed first budget meeting that occurred yesterday and feedback was given about the process.

More information will be forthcoming regarding testing of employees next week.

Discussed assessment results for Strategic Theme #3: Academic Programs – Innovating, delivering, and sustaining relevant and cutting-edge curricula.

SUNY has requested more information for our Surveillance Pool Testing Plan that we are sending them today.

Reminder that all department heads need to respond to the email about the UUP essential employee classification.

SUNY sent an announcement regarding surveillance testing for faculty and staff. Our Health Services staff is unable to do testing and follow-up for faculty and staff. There are multiple locations where faculty/staff can get tested either for free or through their health care provider.  More information will be forthcoming from SUNY this week.

Waste water testing is moving forward with supplies being ordered after final plan is developed.  Surveillance testing went well last week and will be done weekly at this point.

Assessment update will be given at the Faculty Senate Meeting tonight.  The Steering Committee will meet this week.

The COVID-19 complaint form will be put on the main COVID-19 Information page https://www.delhi.edu/covid19/, on the right hand navigation bar, to be used to report issues of non-compliance with the campus health protocols.  Anyone who sees someone who is not complying with the heath protocols should respectfully ask the other person to comply before filling out the complaint form.

A general overview of the agenda for Thursday’s budget meeting was presented.

Great job with the sample pool test today. Things went very smoothly and the next test will be conducted on Tuesday.

The student weekly reminder video will be emailed to students today from Student Life.

The first budget meeting will be next week and information has been sent out from Stephen for review.

The September 11 Remembrance Ceremony went well this morning and was well attended. Special thank you to the UP staff for the ceremony and all they have been doing.

Mandy Walsh and Heather Warner from Delaware County Department of Health met with leadership and discussed what modifications we can make to assist them in contact tracing and the overall process.  Thomas will follow up with the deans on the recommendations given.

Pool surveillance and waste water testing was discussed after learning more about those options in a SUNY webinar last night. SUNY Delhi will be starting surveillance testing this Friday and will be testing weekly based on our approved SUNY surveillance plan (Appendix C of the detailed reopening plan).  We will also be exploring how to include waste water testing into our plan as well.

The Annual Report Card 2019-20 for our Strategic Plan - Theme II: Investing in Facilities was reviewed.  Additional assessment items and clarification on outcomes for this theme were discussed.

Health Services must complete and submit three unique COVID-19 related reports daily.  Due to the variation in timing of completing the reports and how the data is categorized for each, the numbers may not be the same.  For example, the SUNY COVID-19 Dashboard shows 60 SUNY Delhi students currently in quarantine (reflecting any SUNY Delhi student who may live anywhere in the world that they have information about from various reporting agencies). The SUNY Delhi COVID-19 dashboard reflects only students who are in quarantine on our campus.  Anyone considered at risk of being in close contact with someone with COVID-19 will be contacted by the Department of Health.

Practicing healthy behaviors (like wearing a face mask, maintaining six feet of social distance, and washing hands frequently) continues to be a great defense against contracting COVID-19 and other viruses.

Enrollment for the Fall 2020 semester continues to remain steady and slightly higher than last fall. No shows are being identified and removed from the system.

The detailed reopening plan on the website has been updated regarding our plan for surveillance testing, and the revisions were also sent to SUNY.

A new reminder message to students about adhering to the student code of conduct will be sent from different people each week. Tomas will be sending the message this week.

The SUNY dashboard report and our campus dashboard was discussed. Final decisions will be made so the information can be put on our website.  The figures will be updated daily, Monday through Friday.  Dawn will work with Peter to get the page developed and published, and will send out a notice to the campus community as soon as it is ready. Surveillance testing results will be separate from this dashboard.

For contact tracing to be effective, faculty are reminded to take attendance for in-person labs and classes. Dr. Jordan will communicate this to the deans.

The Final Exam schedule for Fall 2020 should be finalized by next week.

SUNY is drafting a campus tracking tool for data related to COVID-19 testing results.  CIS is working on a campus-specific dashboard to track data. 

SUNY Upstate Medical confirmed that we can begin surveillance testing on our campus on Tuesday, September 15.  A notice will go out to the campus this week.

Leadership will begin discussing the 2019-20 Strategic Plan Report Card, reviewing one theme each week.  The Investing in People theme was reviewed this week.

Procedures for how to most efficiently begin to distribute the student emergency funds is being developed with SUNY.

Student Life is working on adjusting the student programming schedule to offer more options on the weekends, and will be communicating to all students about the services offered, as well as sending reminders about engaging in safe behaviors and practices related to COVID-19.

Total enrollment figures for the fall are tracking slightly higher than in 2019.

Dr. Jordan is working with the academic deans to finalize program course schedules and details for the fall semester.

The Office of Student Rights and Responsibility developed an online form for reporting COVID-19 violations and a reference sheet for assistance on how to respond to individuals not following the safety protocols.

Leadership continued to discuss the surveillance testing option.  A final decision on this will be made next week after all the details are finalized.

Reminder that the Fall Opening Meeting is tomorrow, Thursday, August 27, at 1:30 p.m. via Zoom.

Per Rob, enrollment numbers at this time are flat compared to last year.

Leadership discussed pooled testing and the waste water treatment testing options.  We need more information on both before making a final decision.

The follow-up procedure for students using the daily health screening assessment is working well.  Currently, those who reported symptoms did so accidentally.

Procedures are being developed for opening the fitness center after the announcement from the Governor that they could open. 

There were Zoom issues internationally yesterday and this morning, but they should be resolved at this time.

Leadership discussed surveillance testing and waste water treatment testing, and the need for detailed information (costs, percentage of students to test, scheduling, procedures, etc.) before making a decision. 

Transport services from O’Connor Hospital were discussed in lieu of COVID-19.  A&D Taxi will charge $45 per transport but there will be a long wait time since they are coming from Oneonta.  Payment options include direct pay from the student and possibly a voucher option as well.

Discussion regarding possible temperature checks at key areas on campus and at check-in for incoming students occurred. Martin will determine how many thermometers we have to distribute and then we will work on a procedure for when/where temperature checking can occur.

The last Bronco Ready advisement session is complete. About 100 students have not attended a session and Enrollment Services is reaching out to them this week.

Official guidelines on gym and fitness center reopening should be coming out soon from the Governor’s office.

Move in for the students is going really well.  The Resident Assistants are back on campus and they will be meeting with the leadership team on Friday via Zoom.

Approval was given for space on campus to be used for the fire department fireworks this Saturday evening.

Moodle upgrades were completed last night.

College Foundation Golf Tournament is today.

More students arrived on campus yesterday and the process worked well overall.

The date and time for the Fall 2020 Open Forum will be determined shortly.

An email letter to parents encouraging them to talk with their student about the new protocols on campus was sent out today.  Everyone (parents, faculty, staff, and students) should be receiving a copy of the letter and it is posted on the website.

Tomas and Martin will the co-chairs for the Cares Teams this fall.

The daily student health assessment information is captured in a data file and the information for students who report illnesses will soon be sent to Elizabeth and George to follow up with.  

Employees should speak with their supervisor to determine the details of their work location. 

Reminder that the JCOPE filing is due on Monday, 8.17.20.

The Institutional Effectiveness Manual is being updated and will be sent to Dr. Jordan for his review.

Invitations for the Middle States committee will go out next week.

On Monday, August 17, the College Foundation Golf Tournament will be held at the golf course.

Our reopening plan will be updated with procedures from SUNY regarding the 14-day mandatory quarantine for International and out-of-state students. 

Student bills should be going out next week.

The Trailways bus will be required to drop students off in lot G for pre-screening during welcome weekend and then normally scheduled drop off and pick up will be from the downtown bus stop.

Procedures and signage for buildings are being developed. No one should be going into a building unless they have a class, are getting food, or have an appointment to meet with someone. Most appointments and meetings, if not all, should occur remotely.  Face masks/coverings are required in all buildings.

Banner will be updated by next week to reflect the mode of instruction for every course this fall semester.  Once Banner is updated, the provost will send a letter via email to all students, describing the various modes of instruction and answering other academic questions.

Several members of the campus community met with the Mayor’s Task Force to discuss the reopening plan and address concerns. More meetings will occur to facilitate strong communication between SUNY Delhi and the greater Delhi community.

A proposal to extend the application fee waiver for veterans and their families to SUNY Delhi graduate programs was approved by leadership.

Delhi Today announcements are being prepared to ask the campus community to relinquish excess supplies offices/departments may have in order to share them with those who need them.   

Faculty and staff will be asked to carry or wear their SUNY Delhi IDs while on campus.

Buildings will begin to be unlocked in the mornings as of Monday, August 3 for employees who will be returning to work.

UPD will be distributing PPE and face coverings to faculty and staff who need them.  Logistics and procedures for how to distribute these are being worked on.  Student Life will be handling the distribution of face coverings for students.  Details are being finalized.

The daily student health screening tool will be ready by next week for use.

Some classrooms may have the ability to use a QR code so that faculty can work the technology in their classrooms using their cell phones to minimize touching the equipment.

Our nursing students and faculty who will be in the hospitals this fall will be required to provide their own face shields.  We will work on securing these prior to the start of classes.

SUNY Board of Trustees decided to not raise tuition for the fall semester; however, there may be an increase for the spring semester.  Student Financial Services are working on the bills this week.

Fall 2020 student schedules should be adjusted by the end of next week to indicate the mode of instruction for each class a student is taking.

Any student who cannot be cleared by the Health Center will not be able to return to campus this fall.  Students must complete the pre-screening and be able to be cleared to come on campus.

The updated Student Code of Conduct has been approved by SUNY legal.

Clarification: the daily employee health screening tool is not an app; it is a link to the portal where the health questions will be asked of each person.

The North Atlantic Conference announced today that there will be no athletic conference competitions this fall.  That means that each member school may choose to safely conduct athletics at their own discretion.  An announcement about this announcement and our campus decision will be sent out to students and the campus community.

Admissions, the Health Center staff, and provost are working on making arrangements with our International students and students arriving from high-risk areas to make sure they will have the necessary 14 days of isolation/quarantine before classes begin.

Campus pledge is being worked on and should be available next week.

Stephen Cembrinski presented a proposed amended budget process given our current state of affairs.  This process and information will be shared with the campus community next week.

The Reopening Plan FAQ web page is live and will be updated as information needs to be updated. Please contact Dawn Sohns with any additional questions or information.

Health and Counseling is working with vendors to see if they can secure COVID-19 rapid test kits.  At this time, SUNY has not been able to secure a SUNY-wide contract for rapid testing.

We are in the process of hiring additional custodial staff for the cleaning/sanitizing needs of the campus.

The employee and student health screening tools are being developed and tested.

The reopening SUNY Delhi FAQ page is being worked on and should be up by this afternoon.

Middles States AIU opened today and Katie is submitting the data requested.

We are working on making sure our International students can return to campus this fall.

The student letters from the academic deans have started to go out and should all be out by Wednesday. 

Stephen Cembrinski will be sending out an email with the adjusted and condensed fall budget this week.

The meeting was focused on discussing the reopening plan and details that are still being worked out, including securing face coverings for the campus community, the health screening tool/app, and how we meet students’ needs while we reduce density. 

The Reopening SUNY Delhi Fall 2020 web page, press release, and student/family email are complete.  Waiting for more details on the return to campus academic schedule which should be ready by tomorrow.  The mandatory self-screening communication pieces are also complete and ready to be sent out after the initial reopening announcement.

Reminder that the annual assessment data must be put into Compliance Assist ASAP.

Discussion about Mass Entry Testing:

Although some colleges are announcing plans to do mass entry testing, at this time, SUNY Delhi is following the CDC’s recommendation to not do so.  Please see the recommendations given by the CDC for college campuses and mass testing (hyperlink: https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/ihe-testing.html?source=email) paying special attention to the section “Testing asymptomatic individuals without known exposure to a person with COVID-19” that states:

Testing of all students, faculty and staff for COVID-19 before allowing campus entry (entry testing) has not been systematically studied. It is unknown if entry testing in IHEs provides any additional reduction in person-to-person transmission of the virus beyond what would be expected with implementation of other infection preventive measures (e.g., social distancing, cloth face covering, hand washing, enhanced cleaning and disinfection). Therefore, the CDC does not recommend entry testing of all returning students, faculty, and staff. 

SUNY Delhi's EIT plan had been submitted to SUNY and we were notified that it was received. 

Progress on the health screening tool is being made.

College Advancement raised over $41,000 for the Student Emergency Fund – a matching fund that will bring the total of the fund to over $82,000 to assist students.  Thank you to all who supported this fund raising effort!

Callas Center is offering an Instructional Design Course for faculty this week. There are over 30 people currently enrolled in the training.  Instructors will receive a certificate of completion.  All faculty are highly encouraged to attend. 

Assessment data is being received and all assessment information should be submitted before July 1.

The provost search interviews have been completed. Communication and shared governance were brought up repeatedly in the interview process.  These terms are defined differently across campus. It will be important to clearly define these terms first to move forward. 

There are questions regarding the required screening of students before they return to campus. SUNY legal will be providing information about how to move forward with this situation.

We will be posting/sending out a campus statement that reaffirms our commitment to our values.

In the SUNY presidents' meeting, there was discussion around testing on campuses this fall with the overall sentiment that mass testing would not be recommended, and there was an indication that we may have feedback on our reopening plan by the end of next week.

Carol attended the Faculty Senate meeting last night.

The SUNY employee screening app is not production ready at this time but we are hoping it will be by mid-August.

Need to communicate that our on-campus health center (and the services they offer) is for students only.  The health services they provide are paid for through the student health fee dollars primarily. Faculty and staff need to use the local health centers/hospitals and see their primary physicians for health services.

Campus Task Force: anyone can join the subgroups and membership is fluid.  Group tasks may cross over at times and they will need to talk with other groups.  Groups should begin to meet, and meet as often as necessary – this will depend on the group and their charge.

The campus reopening plan will need to be reviewed often and updated as needed.  The plan is simply a guideline or road map, but the details will change.

An employee screening tool was discussed.  SUNY developed a tool for System Admin that we may be able to adapt for our faculty/staff. More information will be forthcoming.