Important Policies

Pell Recalculation Date (PRD)

Federal guidelines require Title IV eligible institutions to set a Pell Recalculation Date (PRD). The SUNY Delhi Student Financial Services' Pell Recalculation Date consists of one date per semester, and it is a point in time when Pell will not adjust based on changes made to a student’s schedule. Generally, any schedule changes that will add or drop credits after the first week of the start of the academic term will not increase or decrease a Pell award. We encourage students to add any classes or adjust their schedule before these dates occur, including late starting part-of-term sessions such as 'K' and 'B.'

The following example uses a semester start date of Monday, August 29 and the add/drop period end date of Sunday, September 1. The Pell Recalculation Date is September 5.

A student registers for 12 credit hours (full time) for the fall semester.
During the first week of classes starting on August 29, this student drops one three-credit class, leaving the student with 9 credits. Since the PRD has not yet occurred, the student's Pell Grant will reduce to a prorated award based on 9 credits.
If this student does not add another course before the Pell Recalculation Date of September 5, the Pell Grant will not increase to assist with the cost of the additional credits and fees.

Please note:

Students who withdraw from college (drop all courses) may be subject to a recalculation of all federal aid, based on the amount of time attended.
Students adding additional courses late in the semester, such as a B or K session, will not be eligible for an increase to their Pell Grant, if the course is added on or after the dates above.
Students who do not begin attendance in a course will not be eligible for the Pell Grant that was calculated based on those credits.
If a student is dropping and adding the same amount of credits, this would not impact their Pell award, unless they drop before the PRD and do not add classes until after the PRD.

Upcoming Pell Recalculation Dates

Fall 2024: September 2, 2024

Spring 2025: January 28, 2025

Federal Satisfactory Academic Progress (SAP)

According to federal regulations, students must meet the minimum Satisfactory Academic Progress (SAP) requirements to remain academically eligible for federal aid. Students are evaluated on their cumulative Grade Point Average (GPA) and Pace of Program (number of credits attempted/completed successfully and maximum time frame). The financial aid academic requirements are not necessarily the same standards as SUNY Delhi’s Academic Standing. In some cases, students may not be meeting the financial aid standards but may have met the requirements of the college, and vice versa.

The following chart outlines the minimum requirements that students must maintain at the end of each period (summer, fall and spring semesters). Students who do not pass the SAP standards may continue to take courses without federal aid until the minimum requirements have been met, or successfully appeal to regain eligibility, as long as they continue to meet the College’s Academic Standing and other federal aid requirements.

Federal Aid SAP Chart
Total Attempted Hours	Minimum Cumulative Grade Point Average (GPA)	Minimum Percentage of Earned Attempted Credits
1 - 18.5	1.30	34%
19 - 30.5	1.50	34%
31 - 40.5	1.80	67%
41 +	2.0	67%

Additionally, students must finish their educational program within 150% of the published length of their program in order to keep their federal financial aid eligibility. Students who have exceeded this time frame have the option to appeal.

Definitions:

Attempted Credits: All college level credits that are contained in the student’s academic history (transcript) at SUNY Delhi, including repeat coursework. This includes accepted transfer, advanced placement, proficiency, and all other credits accepted into the student’s program. Attempted credits also include courses taken at SUNY Delhi that were not successfully completed, which includes a grade of ‘F,’ In-progress (IP), Incomplete (IN), and courses withdrawn after the published drop/add period.

Earned Credits: Includes all attempted hours, excluding courses that were not successfully completed. Students who receive a grade change after evaluation of their financial aid academic progress should contact Student Financial Services to have their standing reevaluated.

Financial Aid Warning: A status assigned to a student who is failing to make SAP. The warning status lasts for one payment period only, during which the student may continue to receive Federal Student Aid (FSA) funds. Students who fail to make SAP after the warning period lose their aid eligibility unless they successfully appeal and are placed on probation. The warning status may only be used for students who were making SAP in the prior payment period they were enrolled in at SUNY Delhi, or who were in the first payment period of their program.

Appeal: A student may appeal the loss of FSA through a waiver by submitting extenuating circumstance documentation. If approved, the waiver will allow the student to continue to receive FSA funding for one payment period only and their SAP will be reviewed at the end of that term. If denied, the student becomes ineligible for federal aid at SUNY Delhi until the minimum standards have been met.

Financial Aid Probation: A status that SUNY Delhi assigns to a student who is failing to make SAP and who successfully appeals. Eligibility for aid may be reinstated for one payment period only. After that term, the student will be re-evaluated for SAP and either placed in good academic standing with FSA funds or on suspension without FSA funding.

Financial Aid Academic Plan: Students who successfully appeal and will not be able to meet the minimum standards in one term will be placed on a required academic plan. The academic plan is designed for students to lay out their future semesters with their advisor until the SAP standards can be met or graduation, whichever comes first. Changes to academic plans are allowed but must be made timely, and Student Financial Services must be notified. Failure to pass an academic plan will result in the loss of federal aid eligibility.

Loss of FSA Eligibility: The period when a student is not eligible for FSA funds due to failing to meet the minimum SAP requirements. Students may utilize non-FSA funds (alternative/private loans or payment plans) to cover costs. Students regain eligibility when they meet the SAP standards. An interruption of their attendance for one or more academic periods does not have an effect on their academic progress standing nor is it sufficient to reestablish aid eligibility. Students who initially received an incomplete grade (IP or IN) and subsequently receive a letter grade, may contact SFS and request a re-evaluation of their SAP standing.

Maximum Time Frame: Students must finish their educational program within 150% of the published length of their program in order to keep their federal financial aid eligibility.

Federal Student Aid (FSA): Pell Grant, Subsidized & Unsubsidized Student Loans, Parent PLUS Loans, Work-Study and SEOG.

NYS Good Academic Standing (GAS)

To receive state-sponsored grants or scholarships (excluding the NYS Excelsior Scholarship), the student must be in good academic standing. Undergraduate students can typically receive up to 8 total payments from the TAP program. For financial aid purposes, good academic standing consists of two components:

Pursuit of Program: a requirement that a student receive a passing or failing grade (A-F letter grade) in a certain percentage of courses each term, depending on the number of state awards the student has received.

Satisfactory Academic Progress: a requirement that students accumulate a specified number of credits and achieve a specified cumulative grade point average each term, depending on the number of state award payments students have received.

The following chart outlines the minimum requirements that students must maintain at the end of each payment period (summer, fall and spring semesters).

NYS Academic Progress Chart - Associate Program
Before Being Certified for this Payment	1st	2nd	3rd	4th	5th	6th
Credit Hours Completed (grades A - F)	0	6	6	9	9	12
Must Have Earned at Least this Many Credits	0	6	15	27	39	51
Must Have at Least this Grade Point Average (GPA)	0	1.3	1.5	1.8	2.0	2.0

Note: Undergraduate students can receive up to 6 lifetime payments of TAP while in an associate program.

NYS Academic Progress Chart - Baccalaureate Program
Before being certified for this Payment	1st	2nd	3rd	4th	5th	6th	7th	8th	9th	10th
Credit Hours Completed (grades A - F)	0	6	6	9	9	12	12	12	12	12
Must Have Earned at Least this Many Credits	0	6	15	27	39	51	66	81	96	111
Must Have at Least this Grade Point Average (GPA)	0	1.5	1.8	1.8	2.0	2.0	2.0	2.0	2.0	2.0

Note: Undergraduate students can receive up to 8 lifetime payments (combined with associate program payments) while in a bachelor's program. *EOP students may receive up to 10 lifetime payments (combined with associate program payments).

Waiver Options:

One-time Waiver: Regulations permit students to receive a one-time waiver of the good academic standing requirement as an undergraduate and one time as a graduate student. SUNY Delhi may issue the waiver if there are extenuating circumstances.

Waiver of the C- Average Requirement: The C- average waiver is separate from the one-time good academic standing waiver and may be granted more than once, if circumstances warrant. A waiver must be documented and must relate to circumstances that have affected the student's ability to achieve a cumulative C- average as of the end of a particular semester.

Guide to Resident Tuition Policy

Many parents and students are interested in understanding the requirements to qualify for the New York State resident tuition rate at the State University of New York. The difference between resident and non-resident tuition rates is significant. The requirements can be complex, so please read this entire document carefully and contact the campus if you have further questions. Contact community colleges directly for information about their tuition rates. Each individual SUNY campus is responsible for determining a student's residency status and tuition charges. The campus determination is final. See the Glossary for information about terms used in this guide.

Visit our Forms web page to download the NYS residency application.

Eligibility Basics

At the State-operated campuses (University Centers, University Colleges, and Technology Colleges), students are generally considered New York State residents if they have established their domicile in NY State for at least twelve months prior to the last day of the registration period of a particular term.

Generally, individuals who have maintained their domicile in New York for a period of less than twelve months prior to the end of registration are presumed to be out-of-state residents and are not eligible for the resident tuition rate.
Individuals do not meet the twelve-month residency requirement if domiciled in New York State primarily to attend college.
Individuals who are financially dependent and whose custodial parent(s) lives in a state other than New York are generally not eligible for the resident tuition rate. However, students of divorced or legally separated parents may acquire a NY State domicile if the custodial parent is a NY State resident or if the student resides with a non-custodial parent who is a NY State resident and the student intends to continue to reside with that parent throughout their attendance at SUNY.

Determination of Domicile

To determine a student's domicile, campuses use the following principles:

A person may have multiple residences but only one domicile.
A person retains a domicile until it is abandoned.
Physical presence alone does not establish domicile or residency.

Proof of Domicile

Campuses rely on documents and circumstances such as, but not limited to, the following to determine if an individual's domicile is in New York State. For financially dependent students, the campus relies on documents relating to parents or legal guardian.

Duration of physical presence in NY
State of residency of the student's family
NY State voter registration
NY State driver's license
NY State motor vehicle registration
NY State real property ownership
NY State residential rental lease
NY State income tax returns

Questions about resident and non-resident tuition rates should be directed to the Student Accounts Office at each SUNY campus.

Exceptions to the Domicile Rule

Military Personnel

Members of the U.S. Armed Forces while on full-time active duty and stationed within New York State, as well as their dependents, are eligible for the resident tuition rate.
Dependents of full-time active duty personnel who are stationed outside NY State qualify for resident tuition if the service member's "Home of Record" is New York.
Civilian employees of the military are not included in these exceptions to the domicile requirements.

Immigrant, Non-immigrant and Undocumented Aliens

Students claiming to be immigrant aliens must present proof of their status by providing the campus with a valid Alien Registration Receipt Card. Once a student's immigrant status has been verified, the student may then establish New York State residency by meeting the domicile criteria. See Proof of Domicile (above).
Non-immigrants are grouped in categories depending on the type of visa presented at the port of entry. Non-immigrants admitted to the United States in categories that prohibit them from establishing a United States residence are not eligible for resident tuition.
In general, the Federal Illegal Immigration Reform and Immigrant Responsibility Act prohibits students who are unable to present valid documentation of their alien status from eligibility for the resident tuition rate. However, undocumented aliens who attend for at least two years and graduate from a New York high school may be eligible. See the campus Student Accounts Office (Bursar) for details.
Certain non-residents who have graduated from a NY high school may be eligible for resident tuition. Contact campuses for details.

Glossary of Terms

Some terms used in this document have special meaning in the University's Resident Tuition policy:

Domicile - A fixed permanent home to which an individual intends to return whenever absent.
Emancipation, Financial Independence - Students under the age of 22 must provide evidence of one year of independent living in order to be considered emancipated.
"Home of Record" - Part of an armed services record, which indicated the state of residency upon joining the military.
Immigrant Aliens - May lawfully reside in the United States on a permanent basis and hold a valid Alien Registration Card (green card).
Non-immigrant Aliens - Those aliens who enter the United States on a temporary basis for a specific purpose.
Undocumented Aliens - Aliens who are unable to document their INS status.

End of Year Tax Statement 1098-T - Tax Payer Relief Act of 1997

Tax incentives are available for higher education expenses. To find out if you are eligible to claim the Lifetime Learning Credit or the American Opportunity Credit, please consult your tax preparer.

In previous years, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change in institutional reporting requirements under the federal law, beginning with tax year 2018, we will report in Box 1 the amount QTRE you paid during the calendar year.

Form 1098-T Tuition Statements are mailed to students by February 1.

IRS form 1098T will be mailed by February 1 to all students in attendance or billed during the tax year reported. If you need an additional copy of your 1098-T, or have questions regarding information reported, you may print and/or view your tax form, along with supporting information on Bronco Web.

Once logged in to Bronco Web, please follow the instructions below:

Click on Student Services and Financial Aid.
Click on Student Account.
Click on Tax Notification.
Enter Tax Year.

This will display the actual 1098-T and provide you with detailed information about the amounts reported on the form. If you still have questions or need another copy of your form, please call the Tax Payer Relief Act Hotline at 607-746-4899.

Please remember that we cannot provide tax advice, assistance or instructions on how to claim any credits. The figures reported on your 1098-T tax form do not necessarily reflect the amount a taxpayer may be eligible to claim on their tax return. If you need assistance in determining your eligibility or completing Form 8863, please seek advice from your tax advisor or refer to IRS Publication 970.

Student Loan Code of Conduct

The State University of New York at Delhi works diligently to ensure that its officers, employees and agents avoid conflicts of interest in connection with their responsibilities relating to providing and administering student loans for our students. In accordance with state and federal law, you should be aware that the following activities are prohibited. Some of these prohibitions involve technical definitions which can be found by referring to the applicable state and federal law. If you wish to obtain this information, please contact Student Financial Services.

SUNY Delhi does not enter into any revenue-sharing arrangement with any lender.
No officer, employee or agent of SUNY Delhi who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans will solicit or accept any gift or other thing of value from a lender, guarantor, or servicer of education loans. You should be aware that certain items provided or contributed by lenders are not considered gifts, such as training materials, philanthropic contributions unrelated to education loans, and entrance and exit counseling services.
No officer, employee or agent of SUNY Delhi who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans will accept from any lender or affiliate of any lender, any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
SUNY Delhi will not, for any first-time borrower, assign, through award packaging or other methods, the borrower’s loan to a particular lender or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.
SUNY Delhi will not request or accept from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the campus providing concessions or promises regarding providing the lender with a specified number of loans made, insured, or guaranteed, a specified loan volume, or a preferred lender arrangement for such loans.
SUNY Delhi does not request or accept from any lender any assistance with call center staffing or financial aid office staffing.
No employee of SUNY Delhi who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans or other student financial aid and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors will receive anything of value from the lender, guarantor, or group of lenders or guarantors for such service.

Student Rights and Responsibilities

It is the student's responsibility to:

Be familiar with the financial aid application procedures including applications, forms and deadlines. This information is available from Student Financial Services.
Completely fill out all forms and online applications within the prescribed time limits. Failure to do so may result in the cancellation of any aid offered.
Notify the financial aid office of any changes in the parents' or the student's financial situation. The student's financial aid package may be adjusted to reflect any changes.
Notify the financial aid office of any private scholarships or awards that the student receives during the academic year.
Notify the financial aid office of any change that reduces a student course load to less than full time (12 credit hours).
Honor all agreements, including repayment provisions on any loans made with the college and/or any other lending institutions.
Complete Exit Counseling if a federal direct student loan or a federal Perkins loan was borrowed while at SUNY Delhi.
Provide all forms requested by the financial aid office for the purpose of verification of family income, family size and similar matters.
Reapply for financial aid each academic year.
Satisfactorily perform the work agreed upon in a college Work-Study job.
Maintain academic eligibility for federal and state financial aid programs.

It is the student's right to:

Know how financial need was determined.
Know how decisions regarding financial aid were made.
Appeal any decision made by the financial aid staff.
Know that financial aid is awarded at the beginning of the aid year, but is paid one semester at a time.
Know that aid is applied to the student’s bill for the semester. If there is aid in excess of the bill, the student will generally receive a refund. Details are available on the student’s Bronco Web account.
Select a participating lender for their personal loans.
Know what portions of financial aid must be repaid, the annual interest rate, origination fees and repayment terms.
Know the college's refund policy.
To ask what the continued eligibility criteria is for each aid program.
Inquire about the student’s Satisfactory Academic Progress status, how it was calculated and what is required to regain or maintain eligibility.
To ask about federal work-study positions including the pay rate, work hours, duties and responsibilities.

Important Policies