Purchasing Deadlines

Purchasing Deadlines

• 2024-2025 (Current Fiscal Year) Purchasing Deadlines

  • The last day to send requisitions for fiscal year 2024-2025 (current fiscal year) to the Purchasing Department for processing is Friday, May 30, 2025.
  • Wednesday, June 4, 2025, is the last day to use your P-card for purchases for fiscal year 2024-2025. Services and commodities must be received on campus by Friday, June 27, 2025.
  • We will not process requisitions for services that will take place after Tuesday, July 1, 2025, with funding from this year—these must be processed with fiscal year 2025-2026 funding. (Example: maintenance agreements, service contracts, etc.) If the service begins before Tuesday, July 1, you can submit the requisition for processing with this year's funding as long as we are paying for it in a lump sum.
  • The only exception to the above-mentioned rule is registrations for conferences that occur after July 1 but must be paid in advance in order to secure a place at the conference.
  • Any services or travel that will occur between Friday, May 2, 2025, and Friday, June 27, 2025, should be submitted by Friday, May 30, 2025, with “estimated” pricing if the actual prices are not known. This will enable our department to encumber the funds/prepare for payment.
  • Anything that is purchased with 2024-2025 fiscal year funding must be received (with a Short Form Receipt) by Friday, June 27, 2025, and paid for before Friday, August 1, 2025; otherwise, the funding will come out of the 2025-2026 fiscal year budget. We cannot prepay for items/services that are not received by the deadline. The items/services must be received by Friday, June 27, 2025, in order to make payment from fiscal year 2024-2025 budget.
  • If you have a blanket requisition that is still open after the Friday, May 30, 2025, deadline, please use it before Friday, June 27, 2025. All blanket requisitions will be considered complete as of Monday, June 30, 2025.
  • Please feel free to submit 2025-2026 blanket requisitions at your convenience but note that we will not be able to process any requisitions for the 2025-2026 fiscal year until approximately Tuesday, July 8, 2025. Our systems will be shut down the entire first week of July to make the switch from the old to new fiscal year.
  • Tuesday, July 8, 2025, is only a tentative date, the date we hope we can begin processing new orders for the 2025-2026 fiscal year.