Purchasing Deadlines

Purchasing Deadlines

2023-2024 (Current Fiscal Year) Purchasing Deadlines

• • The last day to send requisitions for fiscal year 2023-2024 (current fiscal year) to the Purchasing Department for processing is Friday, May 31, 2024.
  • Wednesday, June 5 is the last day to use your P-card for purchases for fiscal year 2023-2024. Services and commodities must be received on campus by June 28.
  • We will not process requisitions for services that will take place after July 1, 2024 with funding from this year - these must be processed with fiscal year 2024-2025 funding. (Example: maintenance agreements, service contracts, etc.) If the service begins before Monday July 1, you can submit the requisition for processing with this year's funding as long as we are paying for it in a lump sum.
  • The only exception to the above-mentioned rule is registrations for conferences that occur after July 1 but must be paid in advance in order to secure a place at the conference.
  • Any services or travel that will occur between Friday May 3, 2024 and Friday June 28, 2024 should be submitted by Friday, May 31, 2024 with “estimated” pricing if the actual prices are not known. This will enable our department to encumber the funds for you now.
  • Anything that is purchased with 2023 - 2024 fiscal year funding must be received (with a Short Form Receipt via FMS) by Friday, June 28, 2024 and paid for before Friday, August 2, 2024, otherwise the funding will come out of the 2024 – 2025 fiscal year budget. We cannot prepay for items/services that are not received by the deadline. The items/services must be received by Friday June 28, 2024 in order to make payment from fiscal year 2023-2024 budget.
  • If you have a blanket requisition that is still open after the Friday, May 31, 2024 deadline, please use it before Friday June 28, 2024. All blanket requisitions will be considered complete as of June 30, 2024 and canceled off the system without further notice.
  • Please feel free to submit 2024-2025 blanket requisitions at your convenience but note that we will not be able to process any requisitions for the 2024-2025 fiscal year until approximately Monday, July 8, 2024. Our systems will be shut down the entire first week of July to make the switch from the old to new fiscal year.

  Monday July 8, 2024 is only a tentative date, the date we hope we can begin processing new orders for the 2024-2025 fiscal year.