Procedures for Renewal/Non-Renewal of Faculty

Candidate Prepares File

The candidate receives notification via email from the provost’s administrative assistant. The renewal process is outlined, along with dates for each of the steps outlined below. The candidate is asked to prepare a file and upload it to Interview Exchange, containing the following information:

• A short paper prepared by the candidate evaluating their potential to the college and stating their career objectives. This can be a brief narrative of a few paragraphs. Candidate is encouraged to talk to their school dean, library director, or a tenured faculty member for examples of what has been submitted in the past.
  A summary of the student/peer/self-evaluation for all previous years (after the first year of employment).
• Evaluation by colleagues, if desired.
• A written evaluation by the school dean/library director, including classroom and non-classroom activities.
• A report of classroom visitations by the school dean/library director or designee within the past twelve months.
• Completed faculty annual report/performance program for all previous years (after the first year of employment).
• Academic Data Summary Sheet
• A summary of academic advisement activities for all previous years (after the first year of employment), as determined by student reaction, development of new advisement strategies, number of advisees and attendance at advisement updates. Candidate is also encouraged to include their own philosophy about academic advisement.

School Standing Committee

The School Standing Committee will consist of full-time faculty in the school who have continuing appointment. The School Standing Committee will be convened and chaired by the faculty member, who represents the school on the college-wide continuing and term appointment committee.

• The School Standing Committee:
  Reviews information for renewal/continuing appointment;
• May add additional relevant materials;
• Makes a recommendation for renewal/non-renewal or for continuing appointment as appropriate.

Candidate

• Has a minimum of five working days to review the file and submit additional information or statement, as desired.
• Logs in to Interview Exchange to acknowledge review.

School Dean / Library Director

• May request written evaluation(s) by colleagues.
• Adds any additional relevant information.
• Makes a recommendation for renewal/non-renewal or for continuing appointment as appropriate.

Candidate

• Has a minimum of five working days to review the file and submit additional information or statement, as desired.|
• Logs in to Interview Exchange to acknowledge review.

Continuing and Term Appointment Committee

• May interview interested parties and seek additional information from any source.|
• Makes a recommendation based on the written record.
• Decisions are by majority vote.
• Enters a written report of its findings and the rationale for its recommendation in Interview Exchange.

Candidate

• Has a minimum of five working days to submit additional material, as desired. If additional information is added by the candidate, the Committee should be notified.
• Logs in to Interview Exchange to acknowledge review.

Provost

• Reviews file.
• May meet with the Committee for consultation regarding the file.
• Makes a recommendation.

Candidate

• Has a minimum of five working days to review the file and submit additional information or statement, as desired.
• Logs in to Interview Exchange to acknowledge review.

President

• Reviews entire file.
• May meet with Committee or other groups/individuals for consultation regarding the file.
• Makes a decision regarding reappointment or continuing/permanent appointment.