Student Code of Conduct Appendices 13-16

Appendix 13: Camping and Use of Tents on Campus

Purpose

To set forth the State University of New York (SUNY) Campus policy on camping and the use of tents/canopies on campus.

Scope

SUNY Delhi is committed to maintaining a clean, aesthetically pleasing, healthy, hygienic and safe work, educational, and living environment in order to effectively carry out its educational mission.  SUNY Delhi is authorized to control its buildings and grounds consistent with the SUNY policies for use of facilities, which prohibit the use of university property or buildings for purposes unrelated to the regular programs and activities of the University.

Definitions

Camping:

• In indoor or outdoor locations, the establishment of, evidence of an attempt to establish, or maintenance of temporary or permanent living quarters at any location on University property other than living quarters in residence halls and living quarters in apartments, or other University-managed housing—this includes the establishment of any indoor and/or outdoor encampment erected in connection with any lawful assembly of individuals pursuant to SUNY Delhi policies;
• Sleeping overnight in or under any parked vehicle; or
• Establishing or maintaining indoors or outdoors, or in or under, any structure not designated for human occupancy, at any time during the day or night, a temporary or permanent place for cooking, storing of personal belongings, or sleeping by setting up any bedding, sleeping bag, mattress, tent, hammock or other sleeping equipment, or by setting up any cooking equipment that has not been approved by the Office of Environmental Health and Safety.

Campus or Campuses is any University owned, leased, licensed or operated space, facility, property, grounds or building.

Canopy is a structure, enclosure or shelter constructed of fabric or pliable materials supported by any manner, except by air or the contents it protects, and is open without side walls or drops on 75 percent or more of the perimeter.

Permit is a written document prepared by the CEO issued to Campus Personnel to allow the set up and use of a tent or canopy for a specified amount of time. Permits may be revoked if permit conditions are not followed.

Tailgating – informal gathering from the back of a parked vehicle, typically in the parking lot of a sports stadium or event venue.  Tailgating is permitted in the SUNY Delhi  parking lots adjacent to Athletic facilities including that of Clark Field House, Brown Athletic Fields and our track. Tailgating space is limited to those patrons with an appropriate parking pass or permit.  Access to the tailgating area may be limited to those patrons who have a valid game ticket for the contest being held that day.

Tent- any and all structures, enclosure or shelter constructed of any material, including but not limited to fabric or pliable materials supported by any manner.

Third Party or Parties is any person, organization, group or entity not affiliated with the University including, but not limited to, the general public, contractors, vendors, guests and visitors to the University, those using University facilities or property under a University revocable permit, and volunteers not enrolled as such on University systems.

University is the University at SUNY Delhi.

Policy

1. Camping is prohibited on University Campuses.
2. Exceptions
3. Actions that constitute “camping” as defined above may be allowed with prior, written permission in the following limited circumstances:
4. With the advance written approval of the appropriate College official following the appropriate campus procedures below. This includes College authorized and approved performances and events that require such actions as part of the program and only so long as it relates to the approved and authorized event.
5. As approved as part of a revocable permit for Campus use pursuant to SUNY Policy No. 5603 (Use of Facilities by Non-Commercial Organizations).
6. Tailgating and tailgate parties are excluded from this policy. See SUNY Delhi’s policy on Tailgating.
7. In extraordinary circumstances, such as times of natural disaster, when approved in writing in advance by the President of the University or their designee.
8. Enforcement and Compliance
9. SUNY Office of Student Life and/or University Police Department is responsible for addressing non-compliance with this policy by all persons and may address violations of this policy that constitute criminal trespass or any other violation of law.
10. Students may be referred for discipline for alleged violation of this Policy.
11. This Policy shall be effective immediately upon approval.

Additional Procedure for Tents and Canopies Larger Than 400 Square Feet

1. Tents or canopies covering an area in excess of 400 square feet must also comply with this additional procedural section.
2. Permit requirement: a permit is required for tents and canopies >400 square feet. Such structures shall not be erected prior to obtaining a permit.
3. Construction documents: a detailed site and floor plan for tents and canopies with an occupancy load of 50 or more shall be provided with each application for approval. The floor plan shall include details of means of egress facilities, seating capacity, arrangement of the seating and location and type of heating and electrical equipment.
4. Inspections: Tents and canopies shall be inspected prior to occupancy and use. Tents in use for 30 days or more shall be re-inspected bi-weekly.
5. Location: Tents and canopies must not be located within 50 feet of: lot lines, buildings, other tents and canopies, parked vehicles or other internal combustion engines. For the purposes of required distances, support ropes and guy wires shall be considered as part of the tent or canopy.
6. Fire Break: On all sides of any tent or canopy, there must be an unobstructed passageway or fire road not less than 12 feet wide free from guy wires, ropes and other obstructions to allow for fire department access unless approved by CEO.
7. Anchorage required: Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation of structural stability shall be furnished to the CEO on request. If tent stakes or pins will be driven into the ground for stability, NYS law requires that you contact Dig Safely NY (811) prior to insertion of tent stakes or pins. Sandbags, Water barrels, and cement is also an option, but it must be appropriately anchored for wind and weather elements.
8. Seating arrangements: All seating arrangements shall be in accordance with Chapter 10 (means of egress) of the Fire Code of New York State.
9. Means of egress: Exits shall be spaced at approximately equal intervals around the perimeter of the tent or canopy and shall be located such that all points are 100 feet or less from an exit. The number of exits varies depending on the number of occupants.

Related Documents

Regulations:

• 8 NYCRR Part 535
• Fire Code of New York State, 2015

SUNY Policies:

• 3653 – Rules for the Maintenance of Public Order
• 5607 – Commercial Use Policy
• 5603 – Use of Facilities by Non-Commercial Organizations

Appendix 14: Posting Policy

Policy Statement

It is the policy of the State University of New York (SUNY) to ensure that recognized student organizations, university programs, departments, and units that want to share information about upcoming events and activities are able to do so through various means of communication, including flyers and posters.  

Rationale

SUNY reserves the right to manage posting and advertising on its campuses in order to maintain an orderly and attractive venue, to make event information accessible to the campus community, and to ensure that events and programs that are advertised comply with institutional policies and procedures. 

Applicability of the Policy

This policy sets forth the requirements for all student organizations, university programs, departments, and units recognized by SUNY Delhi that wish to post items on campus general-use bulletin boards. This policy does not apply to bulletin boards that are reserved for specific departments, offices, or organizations whereby posting generally requires permission of that group. This policy does not apply to residence halls, which are governed by the SUNY Delhi housing policy guide.

For policy on entities and individuals who wish to use SUNY Delhi facilities for other than approved college-sponsored academic, administrative, and extra-curricular activities, please refer to Facilities Use Policy.

Procedures

Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, etc., promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and phone number or email address of a contact person, including who students may contact for reasonable accommodations. [Promotions for events not sponsored by SUNY Delhi must clearly indicate the sponsoring group and phone number or email address of a contact person and explicitly indicate that the event is not sponsored by SUNY Delhi.

Posted items are to be posted only on general-use bulletin boards identified for this purpose. See the following policy Regarding Use of the Digital Marketing Signage System at SUNY Delhi.

In an effort to allow access to the digital signage system across the SUNY Delhi campus, the following regulations have been adopted in regard to content creation. All submissions will be:

• Submitted at least 3 business days prior to the desired posting time
• Landscape orientation
• Date, time, and location must be visible for any flyers regarding events
• Displayed for a maximum of two weeks
• Marketing should be made using one of the two templates below. Marketing that is stretched to fit, or simply placed into the templates with empty space will be denied.
• Marketing submissions should no longer utilize the former SUNY Delhi Logo that include the ribbons. Please see this web page for more information regarding the official SUNY Delhi logo.
• All marketing from a Student Senate Sponsored club/organization must be approved by a member of the Center for Student Leadership & Engagement Staff. General Greek rush marketing is not permitted. All other postings are subject to approval or denial by a member of the Student Life Staff. Non-campus marketing is not accepted at this time.
• Any exceptions to the above policies may be made by a Content Administrator based on extenuating circumstances only.

Prohibited posting activities include without limitation: posting of promotional flyers or leaflets on doors, windows, trees, light poles, vehicles, bus stops, indoor and outdoor walls and in elevators; promotion of events that advertise alcohol or drugs or any event that violates the law and/or the SUNY Delhi code of conduct;  chalking of buildings, sidewalks, or roadways; any promotional material not endorsed by a student organization, university program, department and/or unit.

Postings may not be placed over current/valid postings of other organizations, and students are prohibited from removing or tearing down current/valid postings of other organizations. Multiple postings in the same location are prohibited.

Items posted that do not follow the policy guidelines will be removed.  Repeated violations will result in a loss of posting privileges and possible disciplinary action.

Contacts

Questions related to the daily operational interpretation of this policy should be directed to: The Director for the Center for Student Leadership and Engagement.

Related Documents / Policies

Facilities Use Policy

Appendix 15: Time Place Manner

PURPOSE

The State University of New York (SUNY) respects and fully supports the rights of free speech guaranteed by the constitutions of the United States and the State of New York. SUNY values the free expression of ideas and supports individuals’ right to assemble.

SUNY Delhi promulgates this policy to provide meaningful opportunities for members of our community to express their views and to ensure that the time, place, and manner of such expression does not interfere with the safety and security of our campus community or disrupt the regular operations of the campus.

SCOPE

This content-neutral policy is applicable to all SUNY Delhi students. SUNY’s Delhi Use of Campus Facilities by Third Parties for Free Speech policy applies to all third parties, who are not sponsored by SUNY or its Campuses and/or a recognized student group, who want to use the SUNY Campus’ designated public forum for free speech purposes.

POLICY

SUNY Delhi students are guaranteed the rights of free inquiry and expression. Subject to applicable content-neutral policy, students are guaranteed the right to hold public meetings and engage in peaceful and orderly assemblies—including, but not limited to, protests, demonstrations, rallies, vigils, marches, and picketing—in and upon designated public areas of campus grounds and buildings.

SUNY Delhi designates the following as public areas for the purpose of peaceful and orderly assemblies: the outdoor area between Evenden Tower and Bush Hall.

SUNY Delhi will not interfere with orderly assemblies in designated public areas of grounds and buildings unless participants engage in any of the following:

6. Conduct that prevents the orderly administration of college classes, lectures, meetings, interviews, ceremonies, and other campus events or University operations;
7. Conduct that obstructs the free movement of vehicles or of persons, including, but not limited to in any building or facility, inclusive of blocking hallways and doors;
8. Engage in conduct that could foreseeably cause injury or damage to persons or property;
9. Operation of audio amplification equipment in a manner that conflicts with normal College operations or that is deemed injurious to health and safety, or that is in violation of village ordinances;
10. Constructing or erecting structures, whether or not they are anchored, inclusive of screens and/or objects requiring penetration in concrete or grass, or camp on College grounds without authorization from the Vice President for Student Life and the Vice President for Finance and Administration, and indoor and outdoor encampment is generally prohibited;
11. Possession and/or ignition of an open flame of any type, including, but not limited to, torches;
12. Assemblies lasting more than one day, duration not to exceed 12 hours in a one-day period, and assemblies between the hours of 10:00PM and 8:00AM are prohibited;
13. Activities that violate the provisions of SUNY Policy 3653, Rules for the Maintenance of Public Order; and
14. Activities that violate the provisions of any other applicable campus policy, including but not limited to: the student code of conduct, particularly codes regarding demonstrations, campus safety, disorderly conduct, alcohol & drugs, prohibited items on campus (weapons, etc.), vandalism, trespassing, harassment and bias-related harassment.

In addition, the following activities are strictly prohibited:

1. Entry into any private office of an administrative officer, member of faculty, or staff member, or entry into any other college area that is not authorized, without permission;
2. Occupation of a building after it is normally closed. This includes all non-residential campus buildings; and
3. Obstruction of any roadways running through or adjoining the University’s campus grounds.

All individuals participating in protests and demonstrations are required to provide a form of University issued or government issued identification upon request from a University official.

SUNY Delhi takes compliance with this policy very seriously. Students should expect that violations of this policy will result in disciplinary action under the College’s Student Code of Conduct, up to and including interim suspension, suspension, and expulsion.

PROCEDURES

SUNY Delhi respects and supports students’ efforts to exercise their rights to free speech and assembly. The Division of Student Life has designated the Center for Student Leadership and Engagement to provide the appropriate support for the successful implementation of these events. Following College procedure will ensure a safe and effective assembly activity. The College will make every effort to respond affirmatively to all requests to engage in assembly activity. However, content-neutral consideration must be given to the time, place, and manner of the assembly activity to ensure the health and safety of the participants and the noninterference with authorized College business, activities, or events.

Services: To help ensure the safety of participants and the protection of the rights of all members of the campus community, the College can provide services to recognized student organizations such as support for location, safety, crowd control, sound equipment (unless prohibited in certain areas as per Center for Student Leadership and Engagement rules), site preparation/cleanup, and/or other such facilities or services it deems necessary (“Services”).

Request for Services

1. For assemblies where the need for Services is reasonably foreseeable, event organizers shall, no less than 10 business days prior to the planned event, submit a written Request for Services, as follows:
2. The written request should contain the name of the sponsor/organizer, the proposed location and any other Services sought, the date and time of the planned assembly, and the number of persons expected to participate.
3. The request should be submitted to: BroncoConnect
4. A professional staff member from the Center for Student Leadership and Engagement will promptly respond to the request for Services after receipt of the written request but no later than three (3) business days prior to the proposed date of the planned event.
5. A professional staff member will review the request and work with the sponsor/organizer to accommodate requests and determine a reasonable time, place, and manner for the assembly activity.
6. While every attempt will be made to accommodate all requests, some modifications to the assembly activity request may be required due to the availability of the proposed time and place of the activity. A Campus Life professional staff member will inform the sponsor/organizer of these modifications and provide guidance as the assembly activity is planned.
7. In the event that the proposed assembly activity is planned in direct response to a current event, the Office of Campus Life realizes that it may not be possible to submit a request in advance. In such cases, the event organizer should contact the Office of Campus Life as soon as possible in order to promptly coordinate the assembly activity, where reasonably possible.
8. No Services Required: Assemblies requiring no Services, or for which the need for Services is not reasonably foreseeable or necessary as described above, may take place without any prior notification by the sponsors and/or organizers. However, conformity with the specific campus rules noted above is required. Organizers who are unsure of whether their planned assembly requires Services are encouraged to contact the appropriate office designated in sub-paragraph (1)(c) above for guidance. Event organizers who do not request necessary services that were reasonably foreseeable as being needed may be subject to discipline.

Appendix 16: Identification Card Policy

Policy Statement

It is the policy of the State University of New York (SUNY) to issue identification cards to students at its campuses. SUNY Delhi requires all student, faculty, staff and administration members to carry a valid SUNY Delhi identification card to ensure the safety of the entire campus community.

Applicability of the Policy

The identification card (including digital identification cards) must be presented or surrendered upon request of a duly authorized University official, including but not limited to residence hall staff, University Police, Student Affairs staff, and students, contractors, or other staff authorized by the University to supervise campus events, activities, and residence halls. Individuals may be required to reveal their faces to confirm identity when needed to maintain campus safety or security. Upon request, students must show all identifying information shown on the card and/or surrender the card to the requesting official.

Intentional refusal to present or surrender a student identification card upon request by a University official; alteration or falsification of data on an identification card; creation and/or distribution of falsified identification cards; using an identification card to impersonate others; or refusal to reveal one’s face to confirm identity; are violations of this policy and may result in disciplinary action.

Procedures

It is the student’s responsibility to replace the identification card if it is confiscated, stolen, lost, bent, broken, or worn beyond the point of readability by University officials and/or card readers used by the University. Replacement cards may be obtained at the I.D. Office, in accordance with posted fees.

SUNY Delhi identification cards are provided for appropriate identification use and access to buildings and services.  The cards are not transferrable and are valid as long as the holder continues their specific affiliation with the campus.  A campus identification card is to be used only by the person to whom it is issued.  Lost or stolen cards should be reported immediately to CADI and/or University Police.

Auxiliary Services, and the University are not liable for any charges or other damages incurred if an ID is lost and used by another.