Privacy Policy (FERPA)

FERPA - Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act of 1974 (FERPA) gives students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student's education records within 45 days of the day SUNY Delhi receives a request for access. Students should submit to the Registrar's Office a written request that identifies the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student's education records (not including grades) that the student believes is inaccurate. Students may ask SUNY Delhi to amend a record that they believe is inaccurate. They should write the SUNY Delhi official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If SUNY Delhi decides not to amend the record as requested by the student, SUNY Delhi will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. The list of items considered 'directory information,' and potentially available without the student's consent, is published below.
   
   One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by SUNY Delhi in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent, SUNY System Administration, or SUNY Student Information Campus Administrative Systems/SICAS employees); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, SUNY Delhi discloses education records without consent to officials of another school in which a student seeks or intends to enroll. FERPA requires SUNY Delhi to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
   
   Family Policy Compliance Office
   U.S. Department of Education
   400 Maryland Avenue, SW
   Washington, DC 20202-5920

Directory information at SUNY Delhi is (updated January 17, 2024):
1. Full Name
2. Telephone Number
3. Local Address
4. Permanent Address
5. E-mail address
6. Major
7. Dates of attendance
8. Full-time/part-time status
9. Date(s) of graduation
10. Degree(s) awarded
11. Honors/Awards
12. Age of student
13. Participation in official activities, including athletics
14. For intercollegiate athletes, directory information also includes the athlete’s weight and height.

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In the event that a student authorizes a "FERPA Waiver" to authorize a third party to have access to their records (incuding family members), this does not give the third party authorization to process any requests on behalf of the student including, but not limited to: registration, course drops, withdrawals, and transcript requests.