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Documentation Guidelines

It is the college's policy to provide, on an individual basis, academic adjustments to students with disabilities that may affect their ability to fully participate in program or course activities or to meet course requirements. The Access and Equity staff members are available to work with students with physical, learning, psychological, or other disabilities to help them better understand the nature of their disability, to develop self-advocacy skills, and to determine appropriate access plans.

To receive academic adjustments, students must identify the disability, provide adequate documentation of the disability by a qualified professional, and work with the Access and Equity personnel and classroom faculty to develop an appropriate access plan. All information provided concerning a disability is confidential and is released only as allowed by law or with consent.

In order to evaluate requests, appropriate documentation must be provided directly to the Coordinator of Access and Equity Services. Documentation should not be sent to any other office within the college. These guidelines are intended to identify the minimum documentation criteria for consideration of a disability-related academic adjustment request.

Documentation serves as the basis for providing academic adjustments and auxiliary aids and services under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. The documentation must both identify a physical or mental impairment, which substantially affects a life function, and supply information identifying current functional limitations that require academic adjustments in order to assure equal access to the college's programs and services.

The documentation must be prepared by a person, not a family member of the student, qualified by professional training and practice to diagnose and treat the impairment leading to the disability and typed or word processed onto letterhead of the practitioner or agency employing the practitioner. Handwritten notes on prescription pads may be subject to authentication. In all cases, the student’s personal accounts concerning his or her functional limitations will be considered as part of the documentation review.

As appropriate to the disability, documentation should include: 


Disability documentation is considered confidential information and does not become part of a student's permanent educational record. In accordance with federal and state law, the college shall maintain confidentiality of student records. All documentation and records will be maintained in the Office of Access and Equity Services and may include electronic records.

Documentation and questions should be addressed to:

The Office of Access and Equity Services
SUNY Delhi
454 Delhi Drive, 221 Bush Hall  Delhi, NY 13753
Phone: 607.746.4593   Fax: 607.832.7593


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Contact Info
Gabriella Vasta
P: 607-746-4593
F: 607-832-7593


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Last Updated: 8/11/16